Legal Secretary Job at Robert Half, Napa, CA

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  • Robert Half
  • Napa, CA

Job Description

Job Description

Job Description

Legal Secretary is responsible for providing administrative and legal support to attorneys and legal teams in various practice areas. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with professionalism.

Responsibilities

  • Administrative Support: Manage attorney calendars, schedule meetings, and coordinate travel arrangements (Source: SG25 US Legal.docx - legal jobs).
  • Document Preparation: Draft, edit, and proofread legal documents such as correspondence, contracts, pleadings, and briefs (Source: SG25 US Legal.docx - legal jobs).
  • Filing and Recordkeeping: Organize and maintain legal files, both physical and electronic; ensure compliance with e-filing requirements (Source: SG25 US Legal.docx - practice areas).
  • Communication: Manage phone calls, emails, and correspondence with clients, court personnel, and other stakeholders (Source: SG25 US Legal.docx - legal jobs).
  • Billing and Invoicing: Handle timekeeping, prepare client invoices, and track billable hours (Source: SG25 US Legal.docx - legal jobs).
  • Support in Legal Research: Assist attorneys with legal research and retrieving case files, rulings, and publications (Source: SG25 US Legal.docx - legal jobs).

Requirements

  • Proven experience as a Secretary or similar legal support role.
  • Proficiency in Microsoft Office Suite and familiarity with legal software tools.
  • Excellent written and verbal communication skills.
  • Thorough understanding of legal terminology, court systems, and filing practices (Source: SG25 US Legal.docx - practice areas).
  • Ability to multitask and prioritize work effectively while meeting deadlines.
  • Strong organizational skills and attention to detail.
  • High level of discretion and professionalism with confidential information.

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