Job Description
Our client has an immediate need for a litigation legal secretary to support their Dallas office. The role involves processing legal documents, coordinating document management, handling billing processes, and providing excellent customer service to our clients.
Responsibilities
• Drafting legal documents such as briefs, complaints, motions, subpoenas, and summonses using firm templates and information provided by attorneys.
• Coordinating multi-document filings, ensuring appropriate formatting for each court, and e-filing in both State and Federal courts as necessary.
• Maintaining case information in Court Alert, including dates and reminders.
• Preparing notebooks, binders, exhibits, and other documentation as required.
• Opening new client/matter files and running conflict checks in coordination with the New Business Intake team.
• Ensuring efficient and effective document management, coordinating with Litigation Support Managers or saving to the appropriate file management location.
• Proofreading documents for grammar, punctuation, syntax and formatting consistency.
• Managing calendars and assisting timekeepers in meeting deadlines, notifying them in advance of commitments as necessary.
• Coordinating conferences and meetings, including scheduling conference rooms, video conferencing, coordinating meals, and preparing materials.
• Handling the billing process under the guidance of the attorney, including time entry and billing memos, and ensuring timekeepers' time entries are closed promptly.
• Providing excellent customer service to clients and visitors, maintaining the confidentiality of attorney/client relationships, preparing materials for client meetings, updating client contact lists, and handling client questions.
• Handling check requests, travel expenses, and travel arrangements, including airline, car, and hotel reservations.
• Assisting attorneys with memberships outside of the Firm as needed, and coordinating Continuing Legal Education (CLE) approvals for attorneys.
• Reading, sorting, and dating incoming mail, ensuring timely delivery of outgoing mail and following up on delivery services as necessary.
• Preparing materials for publication or speaking engagements, and performing research as needed using the internet or other web-based programs.
• Coordinating secretary backup support in accordance with scheduled time off to ensure assistance is provided as necessary.
• Able to prepare and deliver Briefings on legal matters
• Proficient in Calendar Management to organize meetings, deadlines, and court appearances
• Strong skills in Client Relations to maintain positive relationships and deliver excellent client service
• Knowledge of Consumer Electronics for efficient communication and record keeping
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